Photo Booth Hire Checklist 2026: What to Know Before You Book

Hiring a photo booth for your event is a fun way to capture memories and make your guests feel like stars. Whether it’s for a wedding, birthday party, or corporate event, choosing the right photobooth can make all the difference. But with so many options available, how do you ensure you’re getting the best deal and experience for your event?

We’ve put together the ultimate Photo Booth Hire Checklist 2026, so you can make an informed decision, avoid common mistakes, and get the most out of your photobooth hire.

Photo Booth Hire Checklist: Why You Should Hire a Photo Booth for Your Event

Before diving into the checklist, let’s quickly talk about why a photo booth is a must-have at your next event:

• Instant memories: Guests can take fun snaps and instantly print them, making for a unique keepsake.

• Guest engagement: Photo booths are a hit at parties! They encourage guests to mingle, laugh, and get creative.

• Social media ready: With digital sharing options, your event photos can be uploaded to Instagram, Facebook, or even shared on the spot.

• Entertainment for all ages: Whether it’s a wedding, birthday, or corporate event, photo booths bring something special for everyone.

Set Your Budget for Photo Booth Hire

Before you start looking for photobooth companies, it's important to know how much you’re willing to spend. Prices can vary based on the type of booth, duration, and extra features, so having a budget in mind will help narrow down your options.

How Much Does It Cost?

On average, you can expect to pay between $500 to $1500 for photo booth hire in Australia, depending on the package and location. For example, a basic package might include two hours of booth time, props, and a selection of prints. But add on extra features like GIFs, custom backdrops, or a social media sharing station, and the price can increase.

Tip: Always ask what’s included in the price to avoid hidden fees. Some companies may charge extra for travel, additional hours, or setup fees.

Choose the Right Type of Photo Booth for Your Event

Not all photo booths are created equal! There are different types to choose from, depending on the vibe you're going for and the type of event. Here are a few options:

• Enclosed Photo Booths: These are the classic booths that provide privacy for guests to take silly photos. They’re perfect for more intimate events like weddings or birthdays.

• Open Air Booths: These booths don’t have walls, giving guests a chance to pose with a backdrop or a large group of friends. They're great for larger events where space is not an issue.

• 360° Photo Booths: A trendy option for 2026! These booths capture guests from every angle, providing a completely immersive experience.

• Mirror Booths: Fancy and interactive, mirror booths offer a full-length mirror that allows guests to pose, touch up their photos, and even sign them!

  
  

Tip: Choose a booth that fits your event’s theme and location. For example, an open-air booth is ideal for a large outdoor wedding, while an enclosed booth might work better for a corporate event with more professional vibes.

Check the Photo Booth Features and Customisation Options

Every event is unique, so you’ll want a photo booth that fits your style. Most modern photo booths come with plenty of customisation options. Here's what to consider:

• Custom Branding: If you’re hosting a corporate event or want to personalise your wedding or birthday, opt for custom branding options like branded prints, custom backdrops, and logos.

• Props: Props make photo booths fun! Ask your provider if they offer themed props (e.g., wedding props, funny hats, signs) or if you can bring your own.

• Instant Prints: Most booths offer instant prints, but double-check to make sure your package includes it. Some providers offer unlimited prints, while others limit you to a set number.

• Digital Sharing: Will guests be able to instantly share their photos on social media? Some booths come with a station that allows for easy social media uploads via email or a hashtag.

• Guestbook: Many people love receiving a guestbook with photos and messages from their loved ones. Ask if this option is available.

Tip: Ask about props and theming—the more creative, the better! And if you’re planning a wedding or corporate event, a guestbook can be a beautiful touch.

Verify Setup, Teardown, and Space Requirements

Before booking, make sure you know the logistics of setting up and packing up the booth. Will they be responsible for setup and teardown, or will you need to provide help? Also, check if your venue has space for the booth, especially if you’re opting for an open-air style.

Things to Ask About:

• Setup time: How long does it take to set up the photo booth? Make sure the company arrives well before your event starts.

• Space requirements: Enclosed booths need more space than open-air booths. Be sure to ask for the exact dimensions so you can plan accordingly.

• Power requirements: Most photo booths require a power source. Double-check with your venue to ensure they have enough outlets nearby.

• Backup plans: In case of technical issues, make sure the company has a backup plan (e.g., a second printer or a technician on-site).

Ask About Delivery, Travel, and Additional Costs

Depending on the distance between the photobooth provider and your venue, there may be additional travel costs. It’s important to ask about these upfront, so there are no surprises when you receive the invoice.

Additional Costs You Should Know About:

• Travel fees for long distances

• Additional hours beyond your initial booking

• Extra props or customisation options

• Additional prints for guests

Read Reviews and Check References

Don’t just rely on the company’s website—take a look at reviews from previous customers. Google reviews, social media pages, and event forums can provide honest feedback from people who have used the service before.

Ask for references and photos from previous events if you can’t find enough reviews online. If a company has a solid reputation, they’ll be happy to share their happy customers' feedback!

Tip: Look for reviews that mention punctuality, quality of service, and the professionalism of staff. These are all signs of a reliable provider.

Confirm Your Booking and Get Everything in Writing

Once you’ve found the perfect photo booth company for your event, confirm your booking with a clear contract. The contract should outline:

• The total cost

• All services and features included in your package

• Setup and teardown times

• Insurance and liability details

  
  

Having everything in writing will help prevent misunderstandings and ensure your event goes off without a hitch.

Final Thoughts: Make Your Event Unforgettable with the Perfect Photo Booth!

With the right planning, a photo booth can add so much fun and excitement to your event. By following this Photo Booth Hire Checklist 2026, you’ll ensure you’re fully prepared and can enjoy a stress-free event with loads of happy memories.

Remember, take your time, ask the right questions, and choose a provider who understands your vision. After all, this is your special day—make it one to remember!

Ready to book your photo booth? At N2N Photobooths, we’re here to make your event unforgettable with the best Photo Booth Hire Melbourne has to offer. Whether it’s a wedding, corporate event, or birthday party, we provide an unforgettable experience. Contact us today for a personalised quote and let’s create lasting memories at your next event!